These terms and conditions are applicable to all projects and services that are undertaken by Mosaic Digital Media Limited.

1. Acceptance.

A digital contract showing acceptance to our products and terms must be agreed and signed prior to work commencing. Alternatively, payment of an advance fee, deposit or any payment is an acceptance of our terms and conditions. These terms and conditions are always available upon request.

2. Charges.

Charges for services to be provided by Mosaic Digital Media Limited are defined in the ‘proposal documentation’ that the Client receives via e-mail. Quotations are valid for a period of 30 days unless alternate timescales have been agreed beforehand with the Client. Mosaic Digital Media Limited reserves the right to alter or decline to provide a quotation after expiry of the valid timescale.

All projects costing £1000 and over will require an advance payment of thirty (30) percent of the project quotation total before work will commence. The remaining balance of the project quotation total will be due upon completion of the work prior to upload to the server or release of materials. Charges for web development do not cover the release of Graphic source files, Flash files or Website Source Code; if the Client requires these items then a separate quotation can be prepared.

Payment for services is due by cheque or bank transfer. Cheques should be made payable to Mosaic Digital Media Limited and sent to Mosaic Digital Media Limited, The Lodge 1st Floor, Tannery Court, Tanners Lane, Warrington, Cheshire, WA2 7NA.

3. Client Review.

Mosaic Digital Media Limited will provide the Client with an opportunity to review the appearance and content of the Website during the design and development process and once they are completed. At the completion of the project, such materials will be deemed to be accepted and approved unless the Client notifies Mosaic Digital Media Limited otherwise within ten (10) days of the date the materials are made available to the Client.

4. Project Schedule and Content Control.

In the majority of projects, Mosaic Digital Media Limited will install and publicly post or supply the Client’s Website by the date specified in the project proposal. If no such date is specified, the timescale shall be within 180 days of the date initial payment is received from the Client, unless a delay is specifically requested by the Client and agreed by Mosaic Digital Media Limited. An alternate timescale can be agreed during the initial project discussion.

In return, the Client agrees to delegate a single individual as ‘first-point-of-call’ to aid Mosaic Digital Media Limited with completing the project in a satisfactory and expedient manner.

During the project, Mosaic Digital Media Limited will require the Client to provide copy and images. If content is not provided within four (4) weeks of an official request by email then Mosaic Digital Media Limited reserves the right to advise the Client of a revision to the final payment fee based on new or revised pricing schedules that may be introduced from time to time. If content is not provided within eight (8) weeks from the original email request then the Client is considered to be in default of the project, the project will be terminated and the Client sent the final invoice for immediate payment. Mosaic Digital Media Limited will agree at its discretion to recommence the project after agreement is reached on a new quotation document and once the original fees have been paid.

5. Payment.

For web design services invoices will be provided by Mosaic Digital Media Limited upon completion of the work for Web Development and Design and any associated services. Invoices are normally sent via email; however, the Client may elect to receive hard copy invoices. Invoices are due within fourteen (14) days of receipt after which a reminder will be sent to the Client. If the invoice has not been settled after thirty (30) days then Mosaic Digital Media Limited will consider the account to be in default.

For retained SEO services invoices are due within seven (7) days of receipt after which a reminder will be given via telephone or email to the client. If the invoice has not been settled after fourteen (14) days then Mosaic Digital Media Limited will consider the account to be in default.

For Domain and Hosting Renewal (annual) invoices are due within 7 days of receipt after which a reminder will be given via telephone or email to the client. If the invoice has not been settled after (14) days then Mosaic Digital Media Limited will consider the account to be in default.

6. Default.

If the Client in default has any information or files on Mosaic Digital Media Limited’s web space, Mosaic Digital Media Limited can at its discretion, remove all material relating to the Client from its web space. Mosaic Digital Media Limited is not responsible for any loss of data incurred due to the removal of the service. Removal of such material does not relieve the Client of the obligation to pay any outstanding charges assessed to the Client’s account. Cheques returned for insufficient funds will incur a return charge of £25 and the Client’s account will immediately be considered to be in default until full payment is received. Clients with accounts in default agree to pay Mosaic Digital Media Limited reasonable expenses, including legal fees and costs for collection by third-party agencies, incurred by Mosaic Digital Media Limited in enforcing these terms and conditions.

7. Termination.

Termination of the project/service(‘s) by the Client must be requested in writing and 90 days notice must be given. Telephone requests for termination of services will not be honoured unless confirmed in writing either by post, fax or e-mail. The Client will be invoiced for any work completed to the date of first notice of cancellation for payment in full within fourteen (14) days. All clients with domain name and hosting renewals due need to give more than fourteen (14) days notice of cancellation in writing before the domain name renewal is due, otherwise the renewal must be paid before termination of the account. All clients should send their confirmation of cancellation to the following address: Mosaic Digital Media Limited, The Lodge, 1st Floor, Tannery Court, Tanners Lane, Warrington, Cheshire, WA2 7NA or by e-mail: accounts@mosaiconline.co.uk.

8. Copyright.

Once payment is received in full, the Client retains the copyright to data, files and graphic logos provided by the Client and grants Mosaic Digital Media Limited the rights to publish and use such material. The Client must obtain permission and rights to use any information or files that are copyrighted by a third party. The Client is further responsible for granting Mosaic Digital Media Limited permission and rights for use of the same and agrees to indemnify and hold harmless Mosaic Digital Media Limited from any and all claims resulting from the Client’s negligence or inability to obtain the correct or the required copyright permissions. A customer agreement for website design and/or other services shall be regarded as a guarantee by the Client to Mosaic Digital Media Limited that all such permissions and authorities have been obtained. Evidence of permissions and authorities may be requested.

9. Media Delivery Requirements.

Unless otherwise specified in the project quotation, this Agreement assumes that any text will be provided by the Client in an electronic format (ASCII text files delivered via e-mail, CD-ROM, DVD, or FTP) and that all photographs and other graphics will be provided physically in high quality print suitable for scanning or electronically in .ai, .jpeg, .png or .tiff format. The specific requirements will be discussed and agreed with the Client prior to commencement of the project. Although every reasonable attempt shall be made by Mosaic Digital Media Limited to return to the Client any images or printed material provided for use in creation of the Client’s Website, such return cannot be guaranteed.

10. Access Requirements.

If the Client’s Website is to be installed on a third-party server, Mosaic Digital Media Limited must be granted temporary read/write access to the Client’s storage directories and those directories must be accessible via FTP. Depending on the specific nature of the project, other resources might also need to be configured on the server.

11. Post Project Alterations.

Mosaic Digital Media Limited cannot accept responsibility for any alterations caused by the Client or a third party occurring to the Client’s pages once installed. Such alterations include, but are not limited to additions, modifications or deletions. Mosaic Digital Media Limited may require a one-off payment before resolving any issues that may arise.

12. Third Party Services.

Mosaic Digital Media Limited may require the usage of third party services – for example, credit card processing – to complete the Client’s project requirements and will ensure these services are integrated into the project and working correctly upon completion. Mosaic Digital Media Limited cannot be held responsible for subsequent changes or issues with these third party services that may result in issues on the Client’s website and may require a one-off payment before resolving any problems that may arise.

13. Domain Names.

Mosaic Digital Media Limited may purchase domain names on behalf of the Client, in which case they will then be renewed on an annual basis and the Client will be invoiced by Mosaic Digital Media Limited. All domains are automatically renewed on an annual basis. In this case, the Client must notify Mosaic Digital Media Limited that they do not wish to keep the domain thirty (30) days before the expiration date. Mosaic Digital Media Limited cannot accept responsibility for the loss or cancellation of a domain name, brought about by none or late payment. The Client should keep a record of the due dates for payment to ensure that payment is received in good time.

14. General.

These terms and conditions supersede all previous representations, understandings or agreements. The Client’s signature below or payment of an advance fee constitutes agreement to and acceptance of these terms and conditions. Any form of payment is an acceptance of our terms and conditions.

15. Governing Law.

This Agreement shall be governed by English Law.